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GEM REGISTRATION AND PRODUCT LISTING
"GST registration is essential for legal business operations and unlocking tax benefits."
GEM REGISTRATION AND PRODUCT LISTING
The Hon'ble Prime Minister determined to create a specific online marketplace for various commodities and services that are purchased by government departments, organizations, and PSUs based on suggestions made by the Group of Secretaries. To do this, DGS&D had to be converted into an online marketplace for the purchase and sale of goods and services.
Created in a record five months, the Government e Marketplace (GEM) makes it easier for different government departments, organizations, and PSUs to purchase common goods and services online. GeM wants to make public procurement more transparent, effective, and quick. To help government users get the most for their money, it offers the instruments of demand aggregation, reverse e-auction, and e-bidding.
The GeM platform will function as an open marketplace with the exclusive goal of A place for government buyers and vendors to interact and transact. It will not be the owner of the products and services offered for sale on the platform, nor will it be in charge of the logistics and supply of those products and services. The GeM platform will be a trust-based portal where the seller will be responsible for ensuring the integrity and correctness of all information shared, the caliber of goods and services offered, and the quickness of delivery, while the buyer will be responsible for ensuring value for money and timely payment in any purchase made.
Benefits of registering on GEM portal
Market access for national public procurement.
Special sections and provisions for products, MSMEs, and startups Emporium is an entirely online platform that is contactless and paperless.
• One order with several invoices.
• Simple access to bid and reverse auction participation.
• In RA, the clock has been activated to show how much time is left for seller participation.
• There will be explanations for each seller's rejection.
• A user-friendly dashboard for sellers to track payments and supplies.
• At the time of bid participation, sellers from J&K and the Northeastern states are exempt from ITR.
Dynamic Pricing: The price is subject to fluctuate in response to market conditions.
Direct access to government agencies and their establishments
To support entrepreneurs in India, preference is given to DPIIT-recognized startups.
Documents required for GEM Registration
• PAN Card of company in case of proprietorship PAN Card of owner
• Aadhar Card
• Last three year ITR Full Copy (30- 60 Pages)
• GST Certificate
• MSME Certificate (Udyam Adhar)
• Company Bank Details
• If company its MOA and AOA
• Product Listing – Product Image, Product Specification, MRP, Offer Price
GeM CAUTION MONEY
The GeM portal practically presented caution money to preserve vendors' integrity and discipline.Well, you will not be able to participate in any bid or product listing on the portal if you do not deposit the caution money before the deadline. Additionally, you won't be able to buy anything directly.This provision was added to the GeM portal just to ensure that there is no fraud of any kind occurring and that only legitimate sellers are listed on the portal.
For the GeM certification, before engaging in any activities on the portal, applicants must also deposit caution money. The seller's turnover determines who is eligible for the caution money deposit.
| THRESHOLD LIMIT | CAUTION MONEY |
|---|---|
| Seller turnover less than 1 crore | Rs. 5000/- |
| Seller turnover in between 1 crore to 10 crore | Rs. 10,000/- |
| Seller turnover more than 10 crore | Rs. 25,000/- |
GeM VENDOR ASSESSMENT
Following GeM Portal Registration, firms need to go through GeM Vendor Assessment, a crucial verification procedure that proves their legitimacy.
This procedure confirms the production quality, financial soundness, and legitimacy of the OEM or vendor.Through GeM's Vendor Assessment, businesses can access benefits like premium seller status and brand building.
The Vendor Assessment Process is necessary to guarantee the financial stability and quality of the product. By confirming that vendors and OEMs fulfill the exacting quality standards needed for government procurement, it serves as a safeguard.
For the GeM certification, the vendor assessment charge is approximately 11,200, plus 18% GST. A user ID and password will be sent to you once the vendor assessment charge has been paid. Complete the desktop evaluation by logging in with your user ID and password, and be sure to attach any necessary papers. Your inventory will then be evaluated. The government must take these actions in order to maintain the portal's functionality.Valid accounts on the portal will only be available to those who have completed vendor assessments and paid caution money.
PRODUCT LISTING ON GeM
Buyers and dealers can now more easily connect with the Government e-Marekplace (GeM) and its target audience. The GeM portal allows government agencies with particular procurement needs to purchase and sell goods and services. To achieve this, though, each seller must first submit their goods and services to the GeM portal and learn how to do so. To access more people and sell directly to government agencies searching for new products, you must first offer your products on the GeM site.
The process of adding goods to the Government E Marketplace is easy and direct. As a vendor, you must comply to certain guidelines, rules, and laws when uploading product images, descriptions, and price lists to the GeM site.
There are a few procedures you must do in order understand how to add a product in Gem. Simple advice for adding product information to the GeMs portal: Have your product price list, description, and catalog right at hand.Choose which important GeM product list to upload, and make sure you have the appropriate size and format for their photographs.
There are Five steps for product listing on GeM portal
1. Provide basic product information: Each seller must include the product's category and subcategory, name, description, model, HSN code (Harmonized System of Nomenclature Code), SKU ID, and other important details.
2. Specify product quantity: You must state the right quality of the products that are offered. This can help purchasers in determining whether the seller has the necessary quantity visible.
3. Bring up the product's pricing: The price list for GeM portal products operates differently. The seller must quote both the offered price and the maximum retail price (MRP) when mentioning the product price on GeM. It is crucial that the price offered on GeM be a discounted one that is at least 10% cheaper than MRP. For instance, your stationery product has an MRP of ₹1000. The price of the GeM portal products or your recommended pricing must therefore be ₹900 or less.
4. Product requirements should be written down. The list of GeM products contains full details about the product. The product specifications must therefore now be mentioned. These requirements will vary based on the kind of goods.
However, you can list a few typical requirements, such as measurements, quality, grade, application, breadth, height, size, color, weight, and so on. As a result, the consumer may make an informed choice about what they need to acquire.
5. Upload pictures of the products:
To add photographs, GeM provides explicit guidelines. Among them are:
Directions for photography:For every product, you must supply a minimum of three images. Not all three of these pictures should be the same. Rather, they should be viewed from three separate points of view to provide the consumer a greater knowledge of the product.A pure white background should be used for the picture.
A single product should be included in an image.
The product should be shown in the picture without any packaging, such as a box or carton.
The product should be in focus
For instance, the picture should show a single bottle of hand sanitizers on a pure white background with no packaging from three different perspectives.
Technical details of the picture:
• Less than 30 KB should be the image size.
• The following picture formats are accepted: jpg and png
• Diagrams, sketches, technical requirements, etc., that are not product images are prohibited.
• Images that are distorted are not permitted.
• It is prohibited to include a watermark, brand logo, or other kind of identification in the picture.
• Edited photographs are prohibited, such as when the product name is written over the image.
Click "Save" after all the information has been input and the photographs have been uploaded. Don't forget to review the "Review Terms and Conditions" section before selecting "Publish." The GeM team will review your product listing.
Important considerations for the product listing on the GeM site
While GeM allows customers to place direct purchase orders, there are requirements that must be fulfilled. You can purchase goods or services up to ₹25,000 from any vendor on GeM as long as they satisfy the necessary quality, specifications, etc.
GeM does not charge a cost at the time of registration, but there are additional fees and charges associated with orders placed through the GeM portal.
Only authorized resellers and/or OEMs are permitted to transact on the portal for items designated by GeM. This is to protect the buyer's interest by guaranteeing that they will only receive genuine products with related guarantees.
GeM BID PARTICIPATION
Winning a government procurement requires sellers to fully understand how the tender fits with their commercial objectives and how it will support their expansion. The tender terms must be carefully read in order to determine how they meet the order requirements, the expected product quality, and the delivery timeframe. After you have a clear idea of how you will fulfill the order based on the capabilities and availability of your vendors and staff, make sure you have the working capital needed to complete the order. You can apply for the tender if you are sure of the abovementioned factors.
Steps to file and participate in bid
• Click "List of Bids" from the dropdown menu under the "Bids" tab after logging into the GeM portal.
• When the dashboard appears, you can filter bids by the category you wish to apply for.
• Choose the BOQ category from the category type filer to gain access to the majority of the bids.
• In the filter types on the left side of the screen, make sure the boxes for "Ongoing Bids/RA" and "All Bid/RAs" are checked.
• To download the bid document, which contains information about the bid end and opening time, offer validity, buyer data, product and quantity requested, and papers you must provide, click the BID NO. on top of each bid. This will allow you to provide a price estimate.
• Click the "As per GeM Category Specification" hyperlink in the bid document to view the necessary "Technical Specifications."
• The specifications for a restaurant chair, for example, will specify the kind of seat that is needed, the type of seat cushion that is needed, the backrest cushion, etc. Dimensions, color and finish, guarantee, etc.
• Go back to the bid and select "Participate."
• Choose the schedules you wish to participate in, uncheck "Select All Schedules" if it is already checked, and then click "Save Selected Schedules."
• In the appropriate catalogs, enter the item's make, model, and HSC code, then save it.
• In order to access the "Offer Price" page, click "Continue."
• In all schedules, enter the offer price per piece, including taxes, that you wish to quote. You will see the "Total Offer Price" at the bottom of the page.
• In order to access the "Upload Documents" screen, click "Encrypt and Save."
• Add a document to the "Experience Criteria," such as a sales or purchase invoice from a business dealing with the public or private sector.
• Enter information about the business you have done with the product or a comparable product under "Past Performance." For instance, bills for previously sold goods
• Your balance sheet should be uploaded under "Bidder Turnover."
• Upload the bid document PDF with the "Terms and Conditions" at the conclusion of the "Certificate (Requested in ATC)."
• Enter the brand's turnover in "OEM Annual Turnover" for the product you are bidding on.
• Provide comprehensive product specifications and additional product-related papers under "Compliance of BoQ specification and Supporting Document."
• Enter the cost of any additional components for the product you are selling under "Please Upload Financial Document."
• If you are the product's original manufacturer, select Yes; if not, select No.
• Choose "Yes" or "No." If your product complies with "Make in India"
• If the product contains 50% or more local content, choose a Class 1 local supplier; if the product contains 20% to 50% local content, choose a Class 2 local supplier.
• After that, click "Save" after uploading your Made in India certificate.
• Select "Save" from the EMD/ePBG page.
• Accept the terms and conditions listed on the following page.
• To view your uploaded papers, click the "Bid Participation Draft Document."
• To submit the bid, confirm it using an OTP, eSign, or digital signing certificate.
- FAQ
1.What is GEM (Government e-Marketplace)?
The Indian government developed GEM, an online marketplace for purchasing goods and services. For government departments, public sector projects, and other government bodies, it is intended to simplify the procurement process and offer an open and efficient approach.
2. Who can register on GEM?
Authorized dealers, sellers, manufacturers, and service providers can all register on GEM. This comprises both domestic and international businesses looking to provide government agencies with goods or services.
3. What are the eligibility criteria for GEM registration?
• The applicant must be a legal entity (a company, partnership, LLP, proprietorship, etc.) in order to register on GEM.
• Possess a current PAN, GSTIN, and any additional paperwork required by the type of products or services being provided.
• Service providers may need to have current credentials and experience.
4. How to register on GEM?
• Go to https://gem.gov.in, the GEM website.
• Select "Service Provider Registration" or "Seller Registration" and provide the necessary information.
• Upload the required files, including your bank account information, PAN card, and GST certificate.
• Verify the registration using your mobile number and email address.
5. What documents are required for GEM registration?
• documentation consist of a PAN card and a GST certificate.
• Bank account information (for processing payments)
• A certificate of MSME, if applicable
• Details of authorized signatories (for businesses or partnership firms)
6. Can a company register for multiple categories on GEM?
If a business satisfies the requirements for each category, it is permitted to register for more than one category on GEM.
7.What is product listing on GEM?
The process by which registered sellers upload and present their goods on the GEM platform for public sector organizations and government agencies to view and buy is known as "product listing on GEM."
8. Who can list products on GEM?
Products can only be listed on GEM by registered vendors or service providers. Sellers need to meet the eligibility requirements unique to the products or services they are selling and be registered on the GEM platform.
9. How do I list products on GEM?
• Open your GEM account and log in.
• Click on "My Products" or "Catalogue Management."
• Choose the product category and provide the required information, such as the product's details, cost, and any supporting documentation.
• Send the listing to be approved.
10. What information is required to list a product?
Usually, the following details are needed:
• The name and description of the product.
• Category and subcategory of the product.
• The Harmonized System code, or HS code, is used for classification.
• Product details (weight, size, material, etc.).
• The unit price and taxes are included in the pricing details.
• Product photos (if appropriate).
• Details of the warranty or guarantee (if applicable).
• Documents of certification or compliance (if necessary).
11. What is the approval process for a product listing on GEM?
GEM's system may check a product listing for platform standards compliance after it has been submitted. Verifying product details, costs, and certifications may fall under this category. The product will be authorized for display if everything is in order; if not, you might be asked to make corrections or supply further details.
12. Can I list multiple products at once?
Yes, you can use the bulk upload capacity of the GEM platform to upload a bulk catalogue and list several products at once. This is very helpful for vendors who have a lot of goods.
13. Can I list products that are not manufactured in India?
Yes, goods made outside of India may be advertised on GEM as long as the seller complies with all applicable import rules and regulations and has the necessary paperwork and requirements.